2. It is the policy of the college that Internet services provided by the college are for official educational and research use in accordance with the mission and purpose of the college. No employee or student of the college shall use such Internet services for personal use or for any purpose which is not in accordance with the mission and purpose of the college.

3. The Instructor/supervisor in charge of any facility or class situation is responsible for overseeing appropriate use.

4. Technology Committee - It shall be the responsibility of this committee to develop policies and guidelines for use of the Internet and to monitor the compliance with all regulations and guidelines from outside agencies as well as Co-Lin.

Copiah-Lincoln Community College has adopted a policy on World Wide Web pages and other electronic publications.

 Guidelines for World Wide Web Pages
and Other Electronic Publications

I. The Guidelines

Use of the guidelines is encouraged.

A. Official pages should be well designed, well written, accurate, truthful, and grammatically correct. Always check your spelling. Always have someone else look over your work before releasing it to the web. It is easy to make mistakes that can be embarrassing to you and the college.

B. Remember this is the World Wide Web. Many of the people looking at your information will be from different countries with different cultures and backgrounds. They may have a limited command of English. Don’t assume that your reader will know what you are talking about. Avoid abbreviations and acronyms; if you must use acronyms, spell out the words the first time you use them on each page.

C. Consider putting the URL of the document on each page so that people who print out your page will have a record of where they found it.

D. Think carefully about how to organize your information. Make it easy for your readers to find the information they are seeking.

E. Keep your pages as simple as possible. Remember most people using the web at this connection are using slow modem connections. Pages with many or large graphics will take a long time to download and many people won’t wait. Also, many people use text-only browsers, which will not show pictures or video, at all.

F. If you have links to large graphics, audio or video files, tell the user how big the file is so the user can decide whether there is time to download it.

G. Don’t design your page too wide. Many users have monitors which only display 640 pixels wide. It’s not nice to force them to scroll.

H. Try not to make your page too long. Web surfers hate to scroll down, too.

I. Avoid using complicated background patterns or colors; they can make the text on your page very difficult to read. Some combinations of text and background colors can be completely unreadable by people with color blindness. Different computer monitors will display the same color differently. It’s best to stick to a plain, light background with black text.

J. Make your title brief, yet meaningful and try to include "Copiah-Lincoln Community College." Most search engines look at the page’s title for indexing information. A page titled "Our Department" could be about almost anything, but one titled "Department of Technology (Copiah-Lincoln Community College)" is more specific.

K. Don’t say "click here" and don’t use an "under construction" sign; both are amateurish, and the web is always under construction. If your page doesn’t ever change, it is stale. Don’t create a page and abandon it. It should be an on-going project, constantly improving.

L. Don’t duplicate the work of others. Rather than copy a document published by another department, link to it. If you copy a document and the original is modified, your copy will be incorrect.

M. Avoid using non-standard HTML tags not supported by many browsers. It is tempting to use the newest and "coolest" features, but if you do your pages may not be usable by many people. Currently many browsers do not use "frames’; so if you must use frames, you should also use a NOFRAMES path. Some browsers, including text-only ones, cannot handle tables, unless they are simple one or two cell tables. If you must use tables, be sure to check you work.

II. Available Help Links

A. Some page templates which may be used for official pages

B. Copiah-Lincoln Community College graphics for use on web pages

III. Available Link to Copiah-Lincoln Community College's Policy on World Wide Web Pages and Other Electronic Publications

1. The Policy and Standards

1. The Policy on World Wide Web Pages and Other Electronic Publications should be read carefully by all current and prospective web page maintainers.

Copiah-Lincoln Community College Home Page Guidelines 

and Policy for Student Organizations

1. Guidelines

Any registered student organization at Copiah-Lincoln Community College may be included in the "home page" for Copiah-Lincoln Community College. Each student organization will be given access to a "home page" in which it can provide vital information about its organization when the organizational representative has completed a request to the Director of Technology for a home page. This request must be signed by the student organization president, the faculty advisor, and the Director of Technology. Suggested items to cover on the "home page" are:

1. Name
2. Type (service, honorary, etc.)
3. Purpose statement (1 or 2 sentences, 25 word maximum)
4. Criteria for membership (if any)
5. President’s name
6. President’s local address
7. President’s local telephone number
8. Advisor’s name
9. Advisor’s campus mail address
10. Advisor’s campus telephone number
11. Regular meeting time(s), day(s)
12. Regular meeting place
13. Cost of membership (dues)
14. Scheduled special events/activities

Inclusion in the Copiah-Lincoln "home page" is a privilege granted contingent upon the organization complying with all college Policies and Regulations as outlined in the Policies and Procedures Manual. The college reserves the right to remove any student organization from the "home page" if the college deems this action in the best interest of the institution. Any grievances may be addressed through the Technology Committee.

II. Process Required to Create a "Home Page" for Your Organization

1. Submit a written request from the president of the student organization.

2. Have the organization’s faculty advisor approve the request.

3. Submit request to the Director of Technology (Sandifer Room 102).

4. Web pages of registered campus organizations are considered official Copiah-Lincoln Community College pages and must conform to the college’s web usage policy. Among other things, each page must include the college logo, a link to the college "home page", contact information for the page maintainer, and the date of the last revision. When the organization’s web page is complete, contact the Director of Technology/JP McInnis at 643-8488 to be linked in to the college web server.

Copiah-Lincoln Community College's
Policy on Work Wide Web Pages
and Other Electronic Publications

I. Purpose

2. Review

C. Except where it would be inappropriate, all official pages of college units (division, department, etc.) and organizations will include the Copiah-Lincoln logo, the date of last revision, the name and e-mail link to the person responsible for maintaining the information on the page, and a link to the Copiah-Lincoln Community College "home page" at http://www.colin.edu.

4. Official Pages of college units must include a link to the college "home page" at http://www.colin.edu. Users who land on our web page from a search engine should be provided a way to navigate around the college site.